AAF Deadlines:

Fall 2025, Academic Year (Fall+Spring) 2025-26 and Summer 2025 programs:

May 7, 2025

Spring 2026, Calendar Year (Spring+Fall) 2026 and Winter 2026 programs:

December 3, 2025

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IMPORTANT POINTS TO READ:

• The AAF process can potentially take multiple weeks to complete depending on your academic needs and if courses must be reviewed by one or more academic advisors/departments. Please start and complete this as soon as you have access to the AAF.
• Most students will need to submit the AAF before the actual course registration for your SDSU-Approved program abroad.
• This form is not used to officially register you in classes, but should be used as a blueprint of all possible classes that will work for you to take while abroad.
• Always get more classes approved by your major/minor department than you plan to take so that you will have flexibility in creating your course schedule.

Academic Approval Form (AAF) Checklist

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Please refer to the slides below to help you complete your AAF.

It is meant to work in conjunction with the SDSU Undergraduate Academic Approval Form (AAF) Instructions

Please go to next page!

• AAF PDF Document
• SDSU Undergrad AAF Instructions
• This AAF Checklist

Please continue to next page!

More info!

More info

More info

More info

More info

Please go to next page!

AAF PAGE 1�

• Make sure you have listed your SDSU email.
• SDSU Residence Credit Programs:
• SDSU Exchange, CSUIP Exchange, ISEP Exchange
• SDSU Non-Residence Credit Programs:
• Absolute Internships, Accademia del’Arte, API, Arcos Learning Abroad, DIS Abroad, GREEN Program, Intern Abroad HQ, ISEP Direct, London Academy of Music & Dramatic Art (LAMDA), Loop Abroad, Oxford Study Abroad Program (OSAP), Rocket Kids, Semester at Sea, SIT Study Abroad, SIPN Program, Direct Enroll
• The School of Record is the institution where the transcript will be coming from. SDSU is NOT a School of Record.
• To confirm your Program Category or School of Record, please find the FactSheet/Information sheet on the Global Education Portal Program Brochure to know the Program Category or School of Record. If you are unsure, please reach out to your GEO advisor �

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• Please do not forget to type sign your Name/RED ID/Date at the bottom of the page

Not finding the info you’re looking for?

Please see SDSU Undergrad AAF Handbook Instruction booklet for more information on this section

AAF PAGE 2�

**This page is for non-major/minor related degree requirements.

Courses abroad fulfilling major/minor degree requirements should NOT be listed on this page (they will go on Page 3)

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• Please type your NAME and RED ID
• Use the pre-approved GE STUDY ABROAD WEBSITE to see what General Education Foundations/Exploration courses have been approved by the SDSU Registrar’s Office.
• For GE Foundations/Exploration Courses NOT approved, please see the International GE Course Proposal form
• You MUST write in the Course Title Abroad & US Semester Unit Value for every course listed.
• Not sure how to convert to U.S. units?
• Please refer to Global Institutions Guide for Unit Equivalencies & Upper Division Status to find your School of Record, Unit Conversation, and Grading Notes.
• Specify which requirement it is fulfilling in the third (3rd) column.
• SDSU Foundations and/or Explorations (and Area of Study)
• General Electives (units toward graduation that do not satisfy major, minor, or Foundations/Explorations requirements)
• Please Note:
• GE Foundations, GE Explorations, and General Electives do not require the Advisor initials.
• If you are not fulfilling any major or minor requirements, you do not need to complete Pages 3 & 4 except your Name and Red ID at the top of each page.

AAF PAGE 3

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**This page is for courses abroad fulfilling major/minor degree requirements

Courses fulfilling GE Foundations/Explorations requirements or listed as General Electives should NOT be listed on this page (they will go on Page 2)

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• Please type your NAME and RED ID
• You MUST write in the Course Title Abroad & US Semester Unit Value for every course listed.
• Not sure how to convert to U.S. units?
• Please refer to the Global Institutions Guide for Unit Equivalencies & Upper Division Status to find your School of Record, Unit Conversation, and Grading Notes.
• All classes approved for major or minor credit require your MAJOR/MINOR advisor’s initials (can be typed for this page).
• They will also need to sign the major/minor section for Page 4.
• If the AAF is submitted with a course in which the “Advisor Initials” column has no initials, they will proceed to count as General Elective courses (units toward graduation that do not satisfy major, minor, or Foundations/Explorations requirements).
• Please Note:
• If you are not fulfilling any major or minor requirements, you do not need to complete Pages 3 & 4 except your Name and Red ID at the top of each page.

Not finding the info you’re looking for?

Please see SDSU Undergrad AAF Handbook Instruction booklet for more information on this section

Not finding the info you’re looking for?

Please see SDSU Undergrad AAF Handbook Instruction booklet for more information on this section

AAF PAGE 4

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• Please type your NAME and RED ID
• Any major or minor who has added initials on the previous page will additionally need to sign on this page.
• For example: If both your major and minor advisors initialed courses on page 3, there should be 2 signatures on this page.
• Please note, there is a SEPARATE signature location on this page for major/minor International Experience Requirements!
• For Academic Advisors: Acceptable/Not Acceptable academic advisor signatures
• If you are an IS3D major or Undeclared, please make sure to obtain your respective advisor’s signature
• If your major/minor has an International Experience Requirement as part of your degree requirements, your major/minor advisor will need to sign the “International Experience Requirement (IER)” section.
• Please use the Additional Advisor Notes/Signatures section for any 2nd major or minor, IS3D Department Advisor signatures, 2nd International Experience requirement, etc.
• Please Note:
• If you are not fulfilling any major or minor requirements, you do not need to complete Pages 3 & 4 except your Name and Red ID at the top of each page.